How We Handle Special Bookkeeping Projects

While monthly bookkeeping and ongoing financial support are the core of what we do, many businesses come to us with unique or one-time bookkeeping projects that require precision, expertise, and tailored solutions. These projects don’t always fit into a standard monthly service plan—but they’re often just as critical to a business’s financial success and compliance.

Whether you’re several months behind on your books, need help preparing for an audit, or are restructuring your accounts before applying for funding, TA Bookkeeping is equipped to step in, assess the situation, and provide expert-level service tailored to your needs.

Here’s a look at how we handle special bookkeeping projects and what to expect when you work with us.

What Is a Special Bookkeeping Project?

A special project is any bookkeeping task that falls outside the scope of routine, monthly financial maintenance. It’s often a short-term or one-time engagement focused on resolving a specific issue, preparing for a major event, or helping a business get back on track.

These projects typically include:

• Catch-up or clean-up bookkeeping

• Pre-audit preparation

• Historical data reconstruction

• Merging or restructuring accounts

• Transitioning to a new accounting system

• Organizing financials for loan or investor readiness

• Solving discrepancies in your general ledger

Our Proven Process for Special Bookkeeping Projects

No matter the size or complexity of your project, we follow a structured process to ensure clarity, consistency, and results.

✅ 1. Discovery & Consultation

We begin with a detailed conversation to understand your situation, goals, and any known issues. We’ll ask questions like:

• How far behind are your records?

• What accounting software are you currently using (if any)?

• Are there any time-sensitive goals (e.g., tax filing, audits, investor meetings)?

• What reports or deliverables do you need from us?

💡 Why this matters: Every special project is different. The more we understand upfront, the better we can scope and prioritize the work.

✅ 2. Records Review and Assessment

Next, we request access to your financial records. This might include:

• Bank and credit card statements

• Payroll data

• Tax returns

• Accounting software login

• Receipts, invoices, or spreadsheets

We perform an initial review to:

• Identify gaps and errors

• Determine the condition of your chart of accounts

• Assess the volume and complexity of transactions

• Highlight duplicate entries, uncategorized expenses, or reconciliation issues

💡 What we look for: Accuracy, consistency, and audit trails.

✅ 3. Project Proposal and Timeline

Based on the review, we create a clear proposal, outlining:

• Scope of work

• Deliverables

• Timeline for completion

• Access or documents needed from you

• Fixed or hourly pricing (depending on project type)

We’ll walk you through the plan before moving forward so you know what to expect at each step.

✅ 4. Execution: Clean-Up, Catch-Up, or Custom Work

Once approved, we begin work right away. Depending on your project type, this might include:

• Catch-Up Bookkeeping: Entering months (or years) of backlogged transactions, reconciling accounts, organizing receipts

• Clean-Up Bookkeeping: Correcting misclassified entries, fixing reconciliation errors, reformatting your chart of accounts

• Pre-Audit Support: Ensuring your general ledger is accurate, all supporting documents are in order, and reports are reconciled

• Custom Projects: Data migration, chart of account restructuring, forensic accounting, or onboarding to new software like QuickBooks

💡 Communication: Throughout the process, we keep you informed with regular updates, questions, and access to review progress as needed.

✅ 5. Reporting and Documentation

Once the work is complete, we deliver:

• Cleaned and reconciled books

• Updated financial statements (Profit & Loss, Balance Sheet, Cash Flow)

• Custom reports based on your project goals

• Supporting documentation or audit trails (if needed)

• A walkthrough of the work we performed

You’ll finish the project with a clear, accurate view of your financials—and a plan to stay organized going forward.

✅ 6. Optional Ongoing Support

Many clients who start with a special project decide to transition into a monthly bookkeeping plan after seeing the results. If that’s something you’re interested in, we’ll:

• Offer a customized plan based on your needs

• Keep your books clean and current going forward

• Provide regular financial reporting and check-ins

There’s no pressure—we’re here to support you on your terms.

Common Special Projects We Handle

Here are just a few examples of special projects we’ve successfully completed:

Why Work with TA Bookkeeping for Special Projects?

• ✔️ Experienced with QuickBooks, Xero, Wave, and more

• ✔️ Transparent pricing and timelines

• ✔️ Fast turnaround when you’re on a deadline

• ✔️ Clear communication—no confusing jargon

• ✔️ Industry experience with small businesses, startups, and nonprofits

We bring structure to financial chaos—and we make it simple for you.

Conclusion

If you’ve been putting off a backlog of bookkeeping or need help with a one-time project, you’re not alone. Special bookkeeping projects may feel overwhelming, but with the right partner, they don’t have to be.

At TA Bookkeeping, we thrive on solving problems, organizing your numbers, and delivering clarity—so you can move forward with confidence.

Have a special project in mind? Fill out the form below and let’s talk about how we can help.